*Must have contract signed and booth paid for by
November 18, 2005, in order to receive
Program Book and Exhibit Guide listing.

Booth Prices:
Range from $1,199 to $2,499 depending on location.

Booth Dimensions:
All booths are 10’ x 10’ unless otherwise noted on the floor plan. Booth height is restricted to 8’.

American Correctional Association
4380 Forbes Boulevard • Lanham, Maryland 20706-4322
(800) 222-5646, ext. 1922 • Fax: (301) 918-8198
E-mail: sales@aca.org • Web Site: www.aca.org

Decorating Services

Booth Fees Include:

1	Booth set-up, consisting of black and white flameproof draperies, forming 3-foot high side rails and an 8-foot backdrop
1	One-line, 7-inch by 44-inch exhibitor identification sign and convention logo
1	24-hour Exhibit Hall security from move-in to move-out
1	Exhibitor Service Kit
1	General maintenance of the aisles and common Exhibit Hall areas to ensure a safe and attractive exposition
1	Listing in ACA's 2006 Winter Conference Program Book and Exhibit Guide (includes company name and product, if contract is received by 11/18/05 )

Show Colors:
Show colors are black and white. Booth draperies will be black and white with white side rails. Aisles within the Exhibit Hall are carpeted in black. Show management requires that booths be completely carpeted at the exhibitor's expense. It is strongly suggested that exhibitors use carpeting in the show color of black. Exhibitors not furnishing their own carpeting must secure it through the official show service contractor. Exhibitors placing orders for carpeting and furniture in accordance with the deadline published on the order form in the Exhibitor Service Kit can save as much as 30 percent on the cost of these items.

Show Service Contractor:
Geo E. Fern is the official show service contractor. Exhibitors must use ACA's official show service contractor for drayage and rigging, furniture rentals, and other services as published in the Exhibitor Service Kit. Exhibitors are expected to have their booths in show condition each morning before the Exhibit Hall opens. Make any arrangements for cleaning services, available through ACA's official show service contractor, prior to the show. All of the above services are available at discount rates if contracted prior to the deadline indicated on the order form in the Exhibitor Service Kit. For other services, exhibitors desiring to use contractors other than those officially appointed by show management must advise show management and submit to ACA and ACA's official show service contractor the necessary certificates of insurance 30 days in advance of the initial opening of the show.

While the ACA has designated Geo E. Fern Co. as the official show service contractor, the ACA assumes no responsibility or liability for any of the services performed or products provided by such contractor.

Labor Requirements

The service contractor is a union contractor, and requires union contracting in order to conform to rules and regulations. It is necessary that exhibitors use qualified personnel on the loading dock for material handling within the show. North Carolina is a right-to-work state which entitles exhibitors to set up and dismantle their own display/exhibit booths. Additionally, exhibitors are authorized to unload their own vehicles, making as many trips as necessary, and with the use of dollies if desired (no forklifts). More detailed information on labor requirements will appear in the Exhibitor Service Kit. Overtime for laborers applies to all hours before 8:00 a.m. and after 5:00 p.m. on weekdays, and all times during weekends and holidays.

Storage of Packing Boxes or Crates:
Storage crates, boxes or other extraneous materials are not to be stored in or behind the exhibit booths during the show. Arrangements must be made with the contractor for pick-up, storage, and return at published drayage rates.

Shipping and Drayage:
An Exhibitor Service Kit, providing information on equipment rental, drayage, electrical connections, plumbing, labor and other services, will be prepared by the show contractor and mailed to exhibitors by the ACA shortly after the ACA's receipt of the deposit and Booth Reservation Contract.

The shipping and drayage information contained in the service kit will instruct exhibitors to ship materials, prepaid in such a way that it arrives no sooner than 30 days in advance of the show's opening and no later than Thursday, January 26, 2006 , at 4:00 p.m. at the advance receiving warehouse. Please note that freight should be shipped with an accompanying bill of lading. When a bill of lading does not accompany a shipment, a premium charge will be levied for labor to locate that freight.

The name of the convention, along with the exhibiting company's name and assigned booth number, must appear on the shipping label. Shipments will not be accepted at the convention site before Saturday, January 28, 2006 . On Saturday, January 28, 2006 , but not before, exhibit materials can be shipped in care of ACA's official show service contractor, directly to the Gaylord Opryland Resort & Convention Center.

Please read the shipping information and the drayage service order form included in the Exhibitor Service Kit, where you will also find details on the advance warehouse shipping address.

Display Rules and Regulations

1. A single exhibit booth may be occupied by only one company. Companies displaying jointly must reserve at least as many booths as there are companies in the joint display.


2. An exhibit booth must be occupied by the same company for the duration of the show.


3. All booths must be fully carpeted. Booths that are not fully carpeted will be carpeted by the show decorator at the expense of the exhibitor.


4. All displays, demonstrations, sales activities, etc., must be contained within the reserved booth space and may not impede traffic through the aisles. No solicitation or distribution of materials can take place within the Exhibit Hall aisles or in any other Congress areas.


5. All booths are 10-feet deep by 10-feet wide, unless otherwise noted on the floor plan. Display dimensions may not exceed the 8-foot height of the backdrop or the 3-foot height of the side rails. A display may stand 8 feet in height only if it is flush with the booth's backdrop and extends no more than 4 feet from the back line of the booth at this height. The height of the booth must then drop down to the 3-foot height of the side rails. Other displays that do not conform to these specifications, including island and peninsula booths and multilevel booths are accepted and encouraged; however, they must be approved by the ACA in writing a minimum of 90 days prior to the show due to infringement on the visibility of or interference with adjoining displays. Displays violating this policy may be dismantled at the discretion of the ACA due to infringement on the visibility of or in displays. (See Diagram A)


6. Exhibits that include the operation of radios, talking motion picture equipment, public address systems or any noise-making machines must be conducted or arranged so that the noise resulting from the demonstrations will not annoy or disturb adjacent exhibitors. Operators of noise-making exhibits must secure approval of operating methods before the exhibit opens. ACA show management shall have discretion to order removal or dismantling of exhibits not complying with this requirement.


7. Any display that exceeds normal display regulations (see Diagram A) must be approved in writing prior to the exhibit show. Permission must also be granted and arrangements must be made for any oversized display which may require early setup. Exhibitors who need to gain approval and make special arrangements must contact the ACA Conventions Department at (800) 222-5646, ext. 1922, at least 60 days in advance of the show. Displays that do not conform to regulations as stated herein and have not been approved by ACA prior to the exhibit show will not be accepted. Upon approval, exhibitors will be directed to Geo. E. Fern Co. to arrange for an early setup time, if applicable.


8. Because of insurance restrictions, all firearms must be transported in cases and exhibited/displayed inoperative. All firearms must be removed from the building each day after show hours. At no time shall firearms be loaded or contain live ammunition. Firing mechanisms on all firearms must be locked at all times.


9. Companies will not be allowed to place any materials in ACA's Press Area or the Registration Area.


10. Distribution of circulars or promotional material may be made only within the booth assigned to the exhibitor presenting such material. A firm or organization not assigned exhibit space will not be permitted to solicit business within the exhibit area or in any other Congress areas.


11. ombustible Materials Storage: The Baltimore Convention Center requires that exhibitors' literature to be displayed or for distribution be limited to a one-day supply. Reserve supplies shall be kept in closed containers and stored outside the Convention Facility in a neat manner. All exhibit booths must be cleaned of combustible rubbish daily. The show decorator provides cleaning services. Storage of any materials will not be allowed behind the back curtain of the booth.


12. Subject to ACA's policy regarding attendance at and coverage of the Congress by representatives of the media and other publications, companies offering products or services to the corrections industry are eligible to exhibit at the Congress. ACA reserves the right to determine the eligibility of any company and, on the basis of that determination, to decline or to accept any exhibit booth contract or to cancel any contract already accepted from a company later determined to be ineligible to exhibit.


13. The ACA reserves the right to restrict exhibits that, because of noise, method of operation, materials, or for any other reason, become objectionable, and also reserves the right to prohibit any exhibit that, in the opinion of show management, may detract from the general character of the exhibit show as a whole. Should this occur, ACA shall not be liable to the exhibitor for refund of booth rental fees or for any other damages whatsoever.


14. Any and all outstanding debts with the ACA must be paid prior to any company, organization, or agency occupying an exhibit booth at any ACA show.


15. The ACA requires that any group, organization, corporation, company or other entity which advertises in ACA publications, or exhibits at ACA shows, respect the dignity of all individuals.


16. Food and beverages may be served or consumed only if they constitute the product being exhibited. A 3-ounce limitation is placed on the size of the cups used for beverage distribution, and a 3-ounce weight limitation is also placed on food items. Any food or beverage served from an exhibitor's booth which does not represent the product being exhibited must be purchased through the official convention center catering contractor.


17. The use of helium balloons is prohibited.


18. The use of open flame, including fire acts, or the storage and handling of flammable liquids, chemicals or harmful caustic substances is prohibited, unless approved by the Fire Marshall. This approval must be coordinated via the ACA and received in writing no less than 60 days prior to the date of the show.


19. All exhibit and exhibit hall electrical installations, connections and disconnections must be obtained exclusively through the Building Electrical Contractor.


20. In order to preserve tax-exempt status with the Internal Revenue Service, ACA must insist that no selling take place in the Exhibit Hall.


21. The Baltimore Convention Center prohibits smoking in the Convention Center and Exhibit Hall.


22. Exhibitors which utilize or include in their exhibit materials or in their exhibit booths (a) material which is copyrighted by another, including without limitation live music or recorded music and/or videos which may or may not contain background music, or (b) materials incorporating matter subject to any other intellectual property right of another, must obtain proper licenses to use such materials, provided, however, that exhibitors need not obtain a license to utilize music the copyright to which is owned by BMI or ASCAP unless such music is utilized as background music, i.e. in a video and to be exhibited in the exhibit booth. Exhibitor agrees to defend and indemnify ACA, its officers, governors, employees, agents, subcontractors and the convention center authority against any and all claims, demands, suits or causes of action asserting infringement of copyright or any other intellectual property right in connection with the exhibitor's exhibit booth or exhibit materials.


23. Exhibit booths must be in compliance with the requirements of the Americans with Disabilities Act (ADA) for "places of public accommodation." Exhibitors hereby agree that they will defend, indemnify, and hold and save ACA, its officers, governors, employees and agents harmless from and against any and all claims, demands, actions, damages, loss, liabilities, expenses, and judgments recovered from or asserted against ACA on account of any actual or alleged failure of the exhibitor's exhibit booth to comply in any respect with the requirements of the ADA. Nothing in this agreement shall be deemed to be an admission by ACA or the exhibitor that either entity is a "public accommodation," or that the convention space or the exhibit booth leased hereunder is a "place of public accommodation," under the ADA.


24. Exhibitor represents and warrants that it is in full compliance with all federal, state, and local equal employment laws, rules, regulations and ordinances applicable to its operations.


25. Exhibitors accept full responsibility for their acts and conduct, as well as the acts and conduct of their invitees, within any part of the Exhibit Hall and congress area, and agree to defend and indemnify ACA against any and all claims, demands, actions, damages, losses, liabilities, expenses, and judgments recovered or asserted against ACA on account of any such acts or conduct.


26. During the exhibit setup and dismantling hours and in the evening after the close of exhibits, ACA will provide security service to cover entrances to the Exhibit Hall. During exhibit hours, exhibitors will be responsible for security in their booth(s). Small items of value should be removed from the area during non-show hours. ACA shall not, at any time, be responsible for the safety of the property of the exhibitors, its agents, employees or invitees, from theft or damage by fire, accident or due to any other cause. Exhibitors are required to insure the contents of their exhibit booths. The exhibitor assumes entire responsibility for losses, damages, and claims arising out of (a) damage to exhibitor's displays, equipment, and other property brought upon the premises of the Exhibit Hall and (b) injury to exhibitor employees, agents, or invitees within the Exhibit Hall. The exhibitor shall defend and indemnify ACA, its officers, governors, employees and agents against any and all claims, demands, actions, damages, losses, liabilities, expenses, and judgments recovered or asserted against ACA on account of any such damage or injury.


27. Exhibitors or their agents shall not injure or deface the walls of the building, the booths or the equipment of the booths, including via painting and staining. Exhibitors are not permitted to drive tacks, nails, or screws into the walls or woodwork. When such damage appears, the exhibitor is liable to the owner of the property so damaged. Use of stickers, decals, and adhesive materials is limited to the exhibitor's own display. Glitter is not permitted in the Exhibit Hall.


28. All materials used in displays must be flameproof and meet local fire regulations. All electrical wiring must conform to local codes. These regulations will be enforced.


29. The Baltimore Fire Department requires that all fully enclosed exhibit spaces be equipped with smoke detectors and an annunciator located on the exterior of that space.


30. Any vehicle or combustion operated machine that is a part of an exhibit must contain a minimal amount of gasoline (less than one eighth tank) and must be equipped with locking gas caps. All battery cables must be disconnected and ends taped, gas caps locked and the keys retained in either the Show Management or Building Management Office. No refueling is permitted in the Baltimore Convention Center . Exhibitors must protect floors under vehicles from any leakage, spillage, or other potential damage.


31. Running Fuel-Powered Motors or Machinery: All fuel-powered motors must have an exhaust system that will prevent any fumes from being emitted. Prior Baltimore Convention Center approval is required. A Fire Watch may be required. This approval must be coordinated via the ACA and received in writing no less than 60 days prior to the date of the show.


32. Tents, Awnings, Canopies: The use or display of tents, awnings, or canopies requires prior written approval of the Baltimore Convention Center. This approval must be coordinated via the ACA and received in writing no less than 60 days prior to the date of the show, and must include detailed plans showing size, height, location, anchoring details, and certification of flame retardency for all materials. The Baltimore Convention Centerdoes not allow exhibitors to drill in the floor.


33. During Exhibit Hall setup or teardown, children under the age of 15 are not allowed in the Exhibit Hall.


34. No animals are permitted in the Baltimore Convention Center without prior approval from the convention center. In the event that approval is given, all sanitary needs for animals are the responsibility of the exhibitor.


35. As a courtesy to all exhibitors, hospitality suites shall not be open, and private parties shall not be permitted, during the scheduled Exhibit hours, ACA meetings or other ACA functions. Exhibitors scheduling private functions in conflict with official ACA events will jeopardize participation in future ACA shows.


36. In the event of cancellation of the 135th Congress of Correction for any reason, ACA's liability to an exhibitor shall not exceed the amount of rental fees paid over and above the non-refundable deposit. The exhibitor's acceptance of these Rules and Regulations constitutes a release of ACA from any claims for damages in excess of said amount.


37. ACA shall not be liable for failure to perform its obligations hereunder due to strikes, riots, acts of God, or any other cause beyond its control.


38. All regulations as stated in this brochure are part of the legally binding booth reservation contract. In signing, the exhibitor agrees to abide by the regulations as stated herein and on the Booth Reservation Contract itself.

In the event ACA determines an exhibitor is in violation of any of these Rules and Regulations, a representative of ACA will personally contact the senior exhibitor staff member present to advise that individual of the details of the violation. ACA will allow a reasonable amount of time for the exhibitor to correct the violation. If the infraction is not corrected within the time allowed, the exhibitor's booth may, at the sole discretion of ACA show management, be closed and/or dismantled without compensation to the exhibitor, and the exhibitor may forfeit the right to exhibit at future ACA events. All matters not covered by these Rules and Regulations shall be within the discretion of ACA show management. These Rules and Regulations may be amended at any time by ACA show management. Any such amendments shall be provided to, and shall be binding upon, all exhibitors.